Job Description

Administrative Assistant III - Economics and Business

Salary: $24.45 - $27.00 Hourly

Location: Golden, CO

Job Type: Full Time

Job Number: GLA - JR107983 - 12/25

Department: Colorado School of Mines

Opening Date: 12/22/2025

Closing Date: 1/11/2026 11:59 PM Mountain

FLSA Status: Non-Exempt; position is eligible for overtime compensation.

Primary Physical Work Address: 1500 Illinois St. Golden, CO 80401

Department Contact Information: Human Resources, 303-273-3250, [email protected]

How To Apply

Please submit an online application for this position at

Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Description of Job

Colorado School of Mines is seeking a detail-oriented and proactive Administrative Assistant III to support the dynamic Economics and Business Department. This full-time, on-campus role (40 hours per week) is perfect for someone who thrives in a collaborative academic environment and enjoys keeping operations running smoothly.

What You'll Do:

As a key member of our team, you'll provide comprehensive clerical and administrative support, ensuring the department functions efficiently. Your responsibilities will include:

• Managing administrative files and confidential databases (including Workday)
• Handling phone calls, directing inquiries, and providing accurate information
• Processing incoming mail and routing documents
• Logging and processing faculty and student forms
• Coordinating logistics for departmental events
• Processing payment requests and tracking financial transactions
• Managing calendars, scheduling meetings, and taking detailed minutes
• Monitoring accounts and providing general administrative support
• Maintaining and updating department websites
• Creating engaging communication and marketing materials for events

Why You'll Love This Role:

You'll be at the heart of a department that values innovation and collaboration. This position offers variety, autonomy, and the opportunity to make a real impact on the student and faculty experience.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New) G3A4XXADMINISTRATIVE ASSISTANT III

MINIMUM QUALIFICATIONS:

Experience Only: Three (3) years of administrative experience which included front desk reception, records management, event management/coordination and basic technical accounting/bookkeeping responsibility. (Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted.)

OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.

PREFERRED QUALIFICATIONS:

Proficiency with spreadsheet and word processing software (i.e. Word and Excel).

Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.

Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.

Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.

Workday experience.

Prior relevant state service.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Supplemental Information: Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Job Tags

Hourly pay, Full time, Work at office,

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