Executive Assistant Job at Howden, Miami, FL

SGZqZjRHVkY5ektYVWN6dVpYZHFxVmNhWVE9PQ==
  • Howden
  • Miami, FL

Job Description

Job Description

Who are we?

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries.

Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There’s no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference. That’s Howden.

Why work at Howden?

We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients.

Always have, always will.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down disappointed head- hunters for years. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

What is the role?

We are seeking a detail-oriented Executive Assistant for an ongoing contract role onsite in Miami, FL. This is a contract position that offers an exciting opportunity to convert to a full-time employee based on performance and business needs.

The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team.

What will you be doing?

  • Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines.
  • Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees.
  • Manage complex calendars for executives and producers, balancing priorities and deadlines.
  • Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up.
  • Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations.
  • Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed.
  • Maintain organized records of expense submissions and approvals for audit and reporting purposes.
  • Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting.
  • Prepare documents and presentations using Word, Excel, and PowerPoint.
  • Apply AI knowledge to streamline workflows and enhance productivity.

What are we looking for?

  • Proven experience in administrative support or similar role, preferably in a corporate environment.
  • Hands-on experience with SAP Concur or similar expense management software for reporting and compliance.
  • Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
  • Exceptional attention to detail and accuracy in financial and administrative tasks.
  • Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
  • Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.
  • Flexibility and adaptability to support evolving business needs.
  • High level of integrity and confidentiality when handling sensitive information.

This role is classified as non-exempt under the Fair Labor Standards Act (FLSA).

Our sustainability promise

We’re on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.

Job Tags

Ongoing contract, Full time, Contract work, Live in, Work at office, Flexible hours,

Similar Jobs

The J.R. Simplot Company

High Bay Freezer Forklift Operator (Crew C) Caldwell, ID Job at The J.R. Simplot Company

 ...mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary...  ...:23935 Travel Required :None Location(s) :GF Idaho Warehouse - Caldwell Country: United States **The J.R. Simplot Company... 

American Red Cross of the Los Angeles Region

American Red Cross: Blood Delivery Driver Volunteer - Pomona Job at American Red Cross of the Los Angeles Region

 ...Regional Biomedical Services department. This opportunity requires participation in in-person activities and/or performing work in a Red Cross facility. To safely transport blood from collection sites to the lab for processing and/or deliver blood or blood products to... 

Aulani, A Disney Resort & Spa

Massage Therapist-$16.25/Hour + Commission & Gratuities Job at Aulani, A Disney Resort & Spa

Come and join the magic with Aulani, A Disney Resort and Spa! We are looking for a part-time Massage Therapist. Perks and benefits may include: Tuition paid upfront at network schools Free lunch Free parking Free theme park admission and much more! Part... 

BOSTON TRUST WALDEN COMPANY

Creative Director (New York) Job at BOSTON TRUST WALDEN COMPANY

 ...Creative Director US-NY-Brooklyn Job ID: 2025-15165 Type: NYU Tandon School of Engineering (PE1001)# of Openings: 1 Category...  .../Advertising/Public Relations/Media/Video/Audio New York University Overview The Creative Director will work closely with... 

Coda SearchStaffing

National Import Manager (Moonachie) Job at Coda SearchStaffing

 ...Position Summary The National Import Manager is responsible for overseeing all aspects...  ...operational excellence across all import and export activities. Key Responsibilities...  .../export policies; communicate updates internally and to clients. Manage internal audits...