Job Description
Location: Remote – Must be based in Atlanta.
Hours: Full-time; Monday – Friday, 8:30AM – 5:00pm
Overview:
Brennan Investment Group is seeking an Assistant Property Manager to join our growing Atlanta team. This role supports the asset management function of a privately held industrial real estate investment firm with a national footprint. The APM will work closely with Property Managers and cross-functional teams—including operations, accounting, and leasing—to help manage a portfolio of industrial assets across the Georgia and Memphis regions.
This is a fast-paced, hands-on role requiring strong organization, responsiveness to tenant and vendor needs, and the ability to manage time-sensitive and confidential matters. It’s an excellent opportunity to grow your career with a dynamic and collaborative team!
Responsibilities:
- Be a Good Partner.
- Assist in managing an assigned set of properties with adherence to Brennan’s Operating Principles and in accordance with Brennan’s national operating Policies and Procedures.
- Develop and demonstrate a comprehensive understanding of structural building systems.
- Develop and demonstrate a comprehensive understanding of the services performed at the building as well as applicable contract language. (i.e. Landscape, Asphalt, etc.).
- Assist in the RFP process when rebidding service contracts.
- Approve One-Time Agreements and Service contracts.
- Utilize Prism to perform routine building inspections; identify deficiencies and recommend action steps.
- Review tenant work order billback report via Prism.
- Utilization, input, and maintenance of information into Prism work order program.
- Assist in writing the narrative section of the monthly financial report(s).
- Track lease options and encumbrances.
- Prepare tenant welcome packets and onboarding materials.
- Process A/P invoices (coding, entering and obtaining proper approvals).
- Assist in A/R process, including charges to tenant accounts and assisting in tenant rent collections.
- Arrange for utility transfers upon acquisition and/or disposition of an asset; arrange for transfers upon tenant move out or move in.
- Utilizing Prism and Jones software, contact existing tenants and vendors to obtain current insurance coverage, any ongoing required maintenance contracts, and emergency contact lists.
- Assist Property Managers and Maintenance Technicians with coordination of tenant repair requests.
- Assist Property Managers with vendor contract preparation and manage/organize the completed documents.
- Review vendor statements; obtain outstanding invoices for processing.
- Assist with tenant relations activities (email blasts, events, gifts, surveys, etc.).
- Complete expense reports for property managers and submit for approval and processing.
- Prepare vendor contracts, manage/organize the completed documents and enter into property management software upon execution.
- Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals.
- Collaborate with Property Managers to process lender funding packages for capital projects, tenant improvements, commissions, etc.
- Assist Property Managers on CAM reconciliations, annual budgets, and any other necessary schedules.
- Any other duties assigned by the supervisor(s) and as time allows.
Qualifications:
- Requires 1-3 years’ experience in Property Administration, management, or related field and/or training.
- Ability to use computer software and web-based applications.
- Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
- Ability to carry out specific oral and written instructions.
- Execute responsibilities with a sense of urgency and follow-through.
- Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments.
- Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members.
- Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy.
- Ability to organize and prioritize work assignments to meet deadlines.
- Positive, proactive work ethic and approach.
- College degree preferred.
- Real Estate Broker License or willingness to obtain.
Job Tags
Ongoing contract, Full time, Contract work, Work at office, Remote work, Monday to Friday,