Job Description

Job Description

We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work—ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task.

Key Responsibilities:

• Oversee and manage the CEO’s inbox daily, prioritize important communications, and respond or follow up as needed.
• Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships.
• Schedule and coordinate meetings, travel, and special projects efficiently and accurately.
• Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning.
• Support project coordination, content production schedules, and occasional live or recorded shoots in-office.
• Assist with podcast guest research, scheduling, and light production tasks.
• Maintain strict confidentiality and professionalism when handling sensitive confidential information.

Desired Skills & Experience:

• Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations.
• Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.)
• Very strong skills in Microsoft Office Suite , especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations).
• Ability to showcase past presentation or admin work is a plus.
• Video editing skills are a bonus—especially for creating high-quality social media or internal videos.
• Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage.
• Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing.
• Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace.
• Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably.

Who You Are:

• An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized.
• Exceptional memory and attention to detail—able to retain key information and remember conversations, tasks, and preferences consistently.
• Energetic, resourceful, and someone who thrives when taking initiative.
• Strong communicator—clear, professional, and personable.
• Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment.
• Must be located in or able to commute daily to Buena Park, CA .
• Fluent in Hindi (preferred)

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