Job Description

Job Description

A major non-profit in Chicago, IL is seeking an experienced and highly organized Executive Assistant to provide dedicated, in-person support to the Chief Executive Officer (CEO). The ideal candidate will be a polished professional who thrives in a fast-paced, mission-driven environment and can serve as a trusted partner to the CEO by managing complex scheduling, communication, and organizational priorities. This position requires exceptional attention to detail, discretion, and interpersonal skills, as the Executive Assistant will act as a key liaison between the CEO, Board of Trustees, senior leadership, staff, and external stakeholders. With a salary of $85,000–$110,000 annually and a performance-based bonus, this role also offers a comprehensive benefits package including but not limited to medical and dental insurance as well as generous PTO.

Key Responsibilities of the Executive Assistant:

• Manage and prioritize the CEO’s calendar, travel, and meeting logistics to ensure alignment with organizational goals.
• Prepare and edit correspondence, presentations, reports, and meeting materials.
• Serve as the primary liaison for internal and external communications on behalf of the CEO, including with board members, donors, and community partners.
• Coordinate and support board and committee meetings, including agenda preparation, materials distribution, and minute-taking.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Track and manage special projects, initiatives, and follow-up items.
• Coordinate logistics for key non-profit events, programs, and leadership activities.
• Anticipate the CEO’s needs and proactively identify solutions to enhance efficiency and productivity.

Qualifications of the Executive Assistant:

• Bachelor’s degree required; advanced degree or equivalent experience preferred.
• Minimum of 5–7 years of experience supporting a senior executive, ideally within a non-profit, cultural institution, or mission-driven organization.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong judgment and discretion when handling confidential information.
• High proficiency with Microsoft Office Suite, Google Workspace, and project management or scheduling tools.
• Professional, adaptable, and collaborative demeanor with a strong commitment to the non-profit’s mission and values.

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