Job Description

Job Description

Job Description

Job Description:

Alex Cooper Auctioneers, Inc. is seeking a Senior Real Estate Settlement Coordinator to be responsible for the management and oversight of residential and commercial transactions. You will manage many aspects of the transaction from contract to closing, including assistance with escrow-related documentation and processing client files. Reviewing HUDs for accuracy is one of the most important aspects of this position. The ideal candidate will have a minimum of five (5) years of experience as a real estate title processor and/or transaction coordinator, excellent communication skills and enjoy working with people. This position is based on-site in our Towson, MD office. Normal scheduled hours are 9 am to 5 pm Monday through Friday.

Compensation:

• Full-Time Role
• Expected Salary - $80,000
• Two Weeks of Paid Time Off and Five Sick Days
• Health, Vision and Dental Insurance (employer contributions to each policy)
• Voluntary Benefits including Life, Short Term Disability and Long-Term Disability
• 401-K Plan
• Profit Sharing Contribution Potential

Main Responsibilities and Expectations for the Position:

• Manage transactions to close each deal in a timely manner
• Work with real estate agents, clients, attorneys, escrow companies, and mortgage brokers to manage and complete administrative tasks involved in closing a sale
• Create timelines and communicate with all parties to ensure deadlines are met and contingencies are released
• Perform detailed review of documents to obtain/confirm correct signatures and dates, assuring that the contract process has been done accurately, efficiently and compliantly
• Manage client database system, track transaction activities, and submit necessary documents to the office broker for compliance
• Complete listing agreements, sale contracts, and addenda based on company templates
• Communicate with agents and client throughout transaction including providing notice of important dates, manage documents, compliance, etc.
• Establish and maintain relationships with lenders, inspectors, appraisers, and agents to ensure a smooth closing process.
• Perform detailed review of closing HUD sheets
• Assist client with other closing issues including transfer/cancellation of utilities transfer of key(s), etc.
• Closeout file including managing Loopnet and/or MLS status, making electronic copies of documents, and processing the commission check
• Manage lockboxes and signage installation/removal
• Attend settlement when necessary
• Follow up with clients after the sale
• Assist real estate agents in marketing efforts and communicating with potential clients
• Complete invoices timely and accurately
• Other duties as assigned

Qualifications:

• Minimum of five (5) years of experience in the real estate industry and/or transaction management
• High school diploma or GED required, college experience or college degree preferred
• Passionate about providing excellent customer service and building relationships with customers
• Must possess excellent verbal and written communication skills
• Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks
• Solution-oriented mindset
• Proficient in Microsoft Word, Excel, and DocuSign
• Detail-oriented and organized

About Company:

Alex Cooper Auctioneers, Inc. is a leading auction firm serving Maryland, Washington, D.C., and expanding into multiple other states. With over 100 years of experience, our top-producing real estate team delivers unmatched service and expert representation to our clients. Guided by core values of integrity, continuous growth, and a passion for our work, we believe that a strong foundation of leadership, excellence, and vision drives exceptional outcomes. Discover more about Alex Cooper Auctioneers, Inc. by visiting

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